Zoom is a great tool for communicating with a group of people remotely. However, there have been some reports of "Zoombombing" and concerns about random people joining a Zoom meeting and posting inappropriate images and texts. You can prevent this by adjusting your Zoom settings before hosting your Zoom meeting.
Since Zoom has so many customizable options, there are a number of different places to change settings. Here are the steps you should follow, with important items in RED. (TIP!!! There are a lot of settings--to find the ones mentioned in this guide, use the "find on page" feature of your browser using the keyboard shortcut CTRL+F, and typing in the keyword into the search bar. Your browser will highlight each time the keyword appears, allowing you to find settings more easily.)
Adjust your Zoom settings in your Zoom account
- Go to Zoom.us in a web browser
- Click on “My account” in the upper right. Log in if necessary.
- Under the “Personal” section on the left, select “Settings”.
- Join Before Host should be off, unless you want people to chat together before you arrive. This is recommended to be disabled to prevent Zoombombing.
- Private chat should be off, unless you want meeting participants to send private 1:1 messages to each other.
- Allow host to put attendee on hold should be on to be able to remove an attendee from the meeting, if necessary.
- Set Screen Sharing to "Only Host."
- Allow participants to chat with "No one" or "Host only"
- Disable “File Transfer” so there’s no digital virus sharing
- Disable “Allow Removed Participants to Rejoin” so booted attendees can’t slip back in.
Scheduling your meeting
- Start Zoom from the application or by going to Zoom.us in a web browser.
- Select Schedule or Schedule a Meeting.
- Use the following recommended Meeting settings (note "Require meeting password"):
- Always Generate Automatically a new meeting ID.
- Under Advanced Options:
- Enable the Waiting Room for the participants. (This requires you, the Host, to admit all students, similar to the SBAC test.)
- Make sure "Enable join before host" is disabled (unchecked).
- Enable "Mute participants on entry".
It may be possible to change some of these settings during the meeting, if you need to. Also, feel free to look at some of the other settings and experiment with them to see if they offer options you think will work for you. Don't post the meeting information in a public forum, like Facebook or Twitter.
During your meeting
1. Begin by reviewing your expectations of student conduct
2. Give students some time to join and then allow them to join from the waiting room. If you don't see names of your students, don't admit them (code of conduct should include full name be used).
3. You have the option of locking the meeting once you feel everyone who is going to join is there, or setting the expectation that the meeting can be joined for the first ten minutes.
You can find these settings under Security, once the meeting room is open.
4. More participant controls include not allowing students to unmute themselves and making sure they are muting upon entry.
5. For meeting management, you can give kids a "timeout" by moving them to the waiting room
6. Or you can remove them from the meeting. This is done by clicking on participants and then the MORE dropdown.
7. Also, you can turn off a participant's video and then ask them to turn it back on if needed.