Aeries Gradebook Options for Teachers

When you are looking at your Aeries Gradebook Dashboard, you see “Manage Gradebook” to the right of each gradebook.

You can also Manage any gradebook from inside the gradebook (see below, far right).

There are more options within the Gradebook “Options” page than you will probably want to use!  Below are the options, with an emphasis on ones most LCUSD teachers choose.  

Use a Rubric Grading Scale to Compute Total Grade: Don’t click.  You will not use this option unless you are keeping a Standards Based Gradebook.  This is different than using a 1-4 scale (you are probably still using a traditional gradebook even if you use a 1-4 scale.)

Weight scores of assignments by Category?: Don’t click.  If you add categories, this will automatically check itself.  

Apply Assignment Scores Immediately?: Click this.  This automatically mathematically calculates scores as you enter them.  Please note that even if you do not click this, if a student has access to their gradebooks, they might still be able to calculate individual assignment scores.  

Set Grading Completed Automatically?: Personal preference.  When clicked, a blank cell will turn red, calculate as 0, and be deemed “missing.”  When not clicked, scores can still be calculated (see above “Apply Assignment Scores Immediately”), but blank cells will not calculate as 0 and missing.  

Apply weighting to Formative & Summative assignments?  Don’t click.  When you add an assignment, it will automatically label it as formative.  The one exception is if you want to add a “Final Exam” category, with it’s own weighting, to your Test category later in the semester.  Please see “Summative vs. Formative Grades in Aeries Gradebook” for more about this exception.

Scale Min/Max Assignment Values in Total Grade: Don’t click unless you would like to enter a 0 as a grade and have it calculate as a higher score (like 50/100).

Add/Drop Students Automatically when loading Scores By Class page: Click this to avoid having to click the red button on the Gradebook Dashboard showing you to Add/Drop Students.  

Hide the Overall Percentage / Trend Analysis Score?: Please don’t click this.  For 7-12 students that have portal access, they should be able to see their class grades.

Display the Final Mark?: Please click this.

Display the Point Ratio?: Only click if you do not use categories.  If you do not use categories, this option shows how many points the student has earned over how many possible points assigned.

Display Dropped Students For: Change to 0 days to hide dropped students and their scores from your gradebook.  Keep at the default 200 days if you don’t mind seeing the highlighted yellow, dropped students at the bottom of your gradebook (which can be helpful if you need to transfer grades).  

Display Student ID below the Student Name: Don’t click.

Group Assignments Menu by Category: Don’t click unless you’d like to see your Manage Assignments page by category instead of by the default Due Date.

Sort Assignments On Scores By Class by: Don’t click unless you’d like to change to “Assignment Due Date Descending, ” which would have the most recently dated assignment on the left by the student’s name.

Default Assignment Type for Imported Assignments: Don’t click unless you’re using formative and summative assignments (see above).

Hide District Defined Score Color Code?: Don’t click.

At the bottom of the Options page, you will see “Copy Options to Gradebooks.”  You can also adjust if you’d like to copy only some options to other gradebooks.